Can I import or export the rota as a spreadsheet?

The Rota page downloads the week as CSV or Excel, and imports shifts from a CSV or Excel (.xlsx) file with a preview — names matched to your team, every row checked, nothing saved until you press Import, imported shifts as a draft.

Yes — both ways, on the Rota page (Team → Rota).

Download the week

Download this week (CSV) and Download this week (Excel) give you the week shown on screen, one row per shift: Name, Date, Start, End, Position (the shift's area), Break (minutes) and Note. Open shifts have no name. The file opens in Excel, Numbers and Google Sheets.

Import a rota

Press Import a rota, then Choose a file — a CSV or an Excel workbook (.xlsx). The first row is the header; the columns can be in any order, and common names work (Staff or Employee for Name, From and To for Start and End, Role for Position). Dates can be written 13/10/2026 or 2026-10-13, and Excel's own dates and times are read as they show.

Before anything is saved you see every row:

• a name nobody on your team has is shown under Who are these? — match it to a person, make those rows open shifts, or skip them;
• a name that is a Door or Kitchen screen login's is never matched to it — screen logins can't be given shifts — so those rows come in as open shifts, and the preview says how many;
• a name of someone you've left off the rota is never matched to them either — they can't be given new shifts — so those rows come in as open shifts too, and the preview counts them;
• a row with a date outside the week, times that can't be read, an area you don't have or a break that doesn't fit says so in words;
• if your venue has open shifts switched off, a row that would be an open shift (no name, or one of the names above) is shown as "Left out — open shifts are switched off" and isn't imported, and Who are these? offers only people.

Press Import to add the good rows. Imported shifts start as a draft, so nobody is told until you publish (or, in a published week, until you press Send changes). A Blank template (CSV) and Blank template (Excel) are there to fill in.

The old Excel format (.xls) isn't read — in Excel, save it as an Excel Workbook (.xlsx) or as CSV first. The file is read in your browser; only the rows are sent to ResoFlow.

Importing your team itself (names, emails, roles) is a separate step on the Staff page.

Related: How do I build the rota? · How do I publish the rota and tell my team?